Small from Scanner Source: NAPS2 and Scan Parameter Setup

PressingPDFWhat is the highest level? is to make the file small in the beginning. Also sweep a copy30page contract, colleague sweeps it out180MB, I'll sweep it out9MB—— The gap is not in the compression tool, but in the parameters at the moment of scanning. This article talks about how to govern from the source, and by the way, Amway has a free artifact.

Scan Parameter Gold Combo

Turn on the scanner drive (orNAPS2), the default setting is often "300dpi+Colorful+Automatic detection ", which is the hotbed of large files. My Parameter Templates:

l  Common Documents (Contracts/Invoice：200dpi + Black and white or grayscale. One page black and white200dpionly50-100KB，30Pages are also3MB, no need for secondary compression at all;

l  with photo/Documentation of color stamps：200-300dpi + Colorful + JPEGVBR Quality70%；

l  MembutuhkanOCRIdentifiantAt least300dpi, the recognition rate is guaranteed, but it can be swept to identify and then pressed again;

l  Settings Never Used：600dpi. unless sweeping works of art,600dpiIt is a waste of ordinary documents, and the volume is turned over.4times, the difference is almost invisible to the naked eye.

Free ArtifactsNAPS2

If the scanner comes with software that is old and difficult to use, open source free is highly recommended.NAPS2（naps2.com). What makes it extraordinary:

1.       Preset FilesGIVE!200dpi+Grayscale+PDF"Save as a preset, one-click call, the company-wide unified scanning specifications are no longer a dream;

2.       Direct OutputPDF: Scan, splice, merge multiple pages in one place, and do it with easeOCRGenerate searchablePDF；

3.       Supports almost all scanners, old equipment can also use the new interface.

Phone scanning also talks about parameters

If you use your phone as a scanner: Android'sAdobe Scan」、iOSThe built-in "Scanned Documents" automatically controls the resolution, which is not a big problem; what should be avoided is "Direct photography and then transfer"PDF", Camera artwork resolution4000+pixels, much more than the document needs.

Accounts for Source Governance

Calculate an account: the company scans appointments every month2000Page, default parameter average4MB/Page for about a year9TBstore; replace with "200dpi+Grayscale, "Average0.08MB/Page, less than a year200GB。Selecting the right parameters when scanning equals a permanent saving50x storage and bandwidth, this is the true freedom of compression - no compression from the day you are born.